Proppely
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Every feature

The entire PM stack, reimagined for AI

No more cobbling Buildium + DocuSign + accounting software + a website builder. One platform, one login, one source of truth — with AI baked into every workflow.

Just type what you want. It acts.

AI Assistant

Over 30 tools wired into your portfolio. Create properties, draft leases, record payments, triage maintenance, send invoices, publish listings, attach photos — all in plain English. Every action is confirmed before executing and logged so you can undo.

  • "Add 16 units to 4855 College, numbered 101-116" — one prompt
  • "Create a lease from this PDF" — auto-extracts every term
  • "Record a $1,500 payment from John Doe" — posts to the right ledger
  • "Send announcement to all tenants" — drafts and sends
  • "Undo that" — reverts almost any action
  • Confirm/cancel on every risky action (no runaway AI)
  • Full audit trail of every action, with user + timestamp

Drop a signed lease. Walk away.

Lease PDF Extraction

Drag any signed lease into Proppely. AI reads rent, dates, deposits, tenant details, late fees, and escalation clauses — each with a confidence score and a source-text citation so you can verify in one click.

  • Rent, due day, start/end dates extracted
  • Security deposit, pet deposit, move-in fees
  • Tenant names, emails, phones
  • Late fee rules (flat, percent, grace period)
  • Annual escalation terms
  • Confidence score per field + source quote from the PDF
  • Auto-matches to existing units so you never duplicate

Bring your entire portfolio in one afternoon.

AI Spreadsheet Migration

Paste a Google Sheets link, drop an Excel workbook, CSV, or PDF — or an export from Buildium, AppFolio, Yardi, Rent Manager, or Propertyware. AI maps every column to the right field: rent, tenant, unit, balances, payments, leases, notes, leads, applications, inspections, emergency contacts, and more. No migration consultant required.

  • Google Sheets link import — paste a URL, no download/upload roundtrip
  • Excel (.xlsx, .xls, .xlsm), CSV, TSV, Apple Numbers, LibreOffice ODS
  • Direct exports from Buildium, AppFolio, Yardi, Rent Manager, and Propertyware
  • PDFs and screenshots of rent rolls parsed with vision AI
  • 23+ entity types supported: properties, units, tenants, owners, leases, payments, maintenance, notes, leads, applications, inspections, pets, vehicles, insurance, emergency contacts, appliances, expenses, announcements
  • AI auto-maps columns like "Rent amount" → rent field; handles typos (Adress→address, Fname→first name)
  • Preview + adjust mappings before committing — nothing writes until you confirm
  • Auto-rescue when a sheet looks misclassified (e.g. tasks with no property → Task, not MaintenanceRequest)
  • Photo folders drop alongside and auto-match to the right unit
  • Free — no professional services fee

Snap. Extract. Log.

Receipt Vision

Photograph any receipt from your phone or the dashboard. AI reads the vendor, amount, date, and line items — categorizes it, attaches it to the right property, and captures the payment method (CC, check, cash) in one step.

  • Works on phone cameras and scanned PDFs
  • Vendor, amount, date, line items auto-extracted
  • Categorized into the right expense bucket
  • Assigned to the property/unit you specify
  • Payment method + reference captured (CC, check #, etc.)
  • Receipt image attached to the expense for audit

Your bank, connected and auto-matched.

Bank Reconciliation (Plaid)

Connect any US bank via Plaid. Transactions sync nightly and auto-match to rent payments and vendor invoices when confidence is high. Unmatched items surface on one screen for quick review.

  • 12,000+ banks supported via Plaid
  • Nightly transaction sync, no manual import
  • Auto-match rent payments to bills with AI confidence scoring
  • Auto-match vendor payments to expenses and invoices
  • Unmatched transactions queue for one-click review
  • Blocks dangerous deletes when rows are already reconciled

ACH, card, instant payouts.

Rent Collection — Proppely Payments

Proppely Payments handles online rent collection. Tenants pay via ACH or card from their portal. Funds deposit to your bank on your chosen schedule — no aggregator, no middleman.

  • ACH + card + Apple Pay + Google Pay
  • Tenant auto-pay setup (monthly recurring)
  • Automated late fee assessment after grace period
  • Partial payments and split-rent roommates
  • Instant payouts available
  • Dispute protection and chargeback workflow
  • Per-unit full payment history + receipts

Accept cash at 27,000+ retail locations.

PayNearMe Cash Payments

Tenants without bank accounts pay rent in cash at 7-Eleven, CVS, Family Dollar, and 27,000+ other retailers nationwide. They present a barcode; the payment posts in real time. Same ledger, same dashboard.

  • Barcode generated per tenant, per month
  • Works at 7-Eleven, CVS, Family Dollar, Walmart, and more
  • Payment posts to the lease in real time
  • Cleared funds deposit to your connected bank account
  • HMAC-signed callbacks for security
  • Full reversal flow for refunds and errors
  • No cash in your office, ever

One listing. Every major rental site.

Listing Syndication

Proppely generates real-time XML feeds in the formats each platform expects — ZIF for Zillow, MITS 4.1 for the rest (Apartments.com, Apartment List, Zumper, Rent., Dwellsy, Rental Beast, and more). Edit once; every platform updates. Craigslist is a one-click copy-paste post.

  • Zillow Network (Zillow + Trulia + HotPads) — 230M+ monthly visitors
  • Apartments.com — 60M+ monthly visitors
  • Apartment List — 20M+ monthly visitors
  • Zumper + PadMapper — 15M+ monthly visitors
  • Rent., Dwellsy, Rental Beast — MITS feeds; partner registration where required
  • Craigslist — one-click pre-formatted post
  • Per-listing on/off toggle for each platform
  • Auto-refresh means your edits go live within hours

Every request, handled faster.

Maintenance + AI Triage

Tenants submit requests from the portal or email. AI classifies priority, flags real emergencies, suggests vendors, and drafts tenant replies. Connect MaintainX for field teams.

  • Tenant-facing intake from the portal
  • AI categorization + priority tagging
  • Emergency detection (gas leak, flooding, no heat) bypasses quiet hours
  • Duplicate detection across tenants/units via embeddings
  • Vendor assignment + dispatch with pre-drafted messages
  • Photo attachments from tenants
  • MaintainX integration for field-team workflows

Any PDF. Any signer. No DocuSign.

E-Signatures Built In

Send leases, addenda, owner agreements, vendor contracts — any PDF — for legally binding e-signature. Full audit trail per document. No per-envelope fees, no separate tool.

  • Any PDF, any number of signers
  • Multi-party signing order (team + external emails)
  • Signature, date, and initial field placement
  • Full audit trail (IP, timestamp, viewer)
  • Automatic archival to document vault
  • AI detects signed leases and suggests posting them
  • Renewal reminders and template library

Launch your public site in minutes.

Brokerage Website Builder

Proppely Studio is a point-and-click website builder with templates, branding controls, a live listings grid, team bios, and custom pages. Connect your own domain — no web developer required.

  • Multiple templates with one-click switching
  • Live listings grid pulled from your active units
  • Branding: logo, favicon, headline, tagline, footer
  • 14 section types: hero, text, gallery, CTA, team, FAQ, stats, and more
  • Custom pages with custom slugs
  • Desktop / tablet / mobile live preview
  • Custom domain support on paid plans

Residents, self-served.

Tenant Portal

A clean, mobile-friendly portal where tenants check balances, pay rent, submit maintenance requests, and upload documents. No app to install — just a link and a password.

  • Responsive portal — works on any phone or browser
  • Outstanding balance + payment history per lease
  • Pay rent via ACH, card, or cash at PayNearMe
  • Submit maintenance with photos
  • Upload renters insurance documents
  • E-sign leases and addenda inline
  • Optional email reminders for upcoming rent

Real-time financials. Built in — not bolted on.

Accounting & Reporting

Rent roll, income statements, cash flow, owner distribution statements — all live, all exportable. Filter by property, date, or owner. Deep enough for accountants, simple enough for owners.

  • Real-time rent roll by property or portfolio
  • Income statement (P&L) and cash-flow reports
  • Owner distribution statements with PDF export
  • Expense tracking with categorization
  • Delinquency and aging reports
  • Year-end tax summaries
  • CSV + PDF export, per-property filtering

AI drafts. Humans decide.

Safe By Design

We believe AI belongs in the loop — not at the wheel. Every risky action requires confirmation; every outbound message passes through Fair Housing guardrails; every external API call strips PII before leaving our servers.

  • Confirmation required on every create/update/delete
  • Fair Housing keyword blocklist + secondary AI check
  • PII stripping before calls to external LLMs
  • Audit log of every AI call (cost, tokens, model)
  • Per-organization AI feature toggles
  • Circuit breakers on error spikes
  • Encrypted at rest + in transit, SOC-2 posture

Collaborate across your whole org.

Team & Vendor Management

Role-based access for owners, managers, leasing agents, accountants, maintenance, attorneys, and view-only users. Keep vendors in an internal directory for one-click dispatch.

  • Roles: OWNER, MANAGER, AGENT, ACCOUNTANT, MAINTENANCE, ATTORNEY, VIEWER
  • Property-level permissions (limit agents to their buildings)
  • Vendor directory with contact + trade tags
  • Internal task assignment and due dates
  • Activity log per user
  • Email + in-app invites
  • Reversible AI actions with one-tap undo

See it for yourself

14-day free trial on every plan. No credit card required. Migrate from any tool in one afternoon.

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